EXMOOR PARISH COUNCIL MEETING AGENDA
Thursday 24th September 2020 7.30pm The Old School, Simonsbath
Councillor(s): Cllrs: F Schott, A Vigars, J Chanter, A Chapman, T Gowlland County Councillor Mrs Frances Nicholson & District Councillor Mr Steven Pugsley
I hereby give notice that the Meeting of the Parish Council of the abovenamed parish will be held on Thursday 24th September 2020 at 7.30pm at The Old School Hall, Simonsbath
All members of the Council are hereby summoned to attend the Meeting of the Parish Council for the purpose of considering and resolving upon the business at the meeting as set out hereafter. Due to internet restrictions the council are unable to hold meetings via the internet, any one attending will meet at a social distance in the main room of The Old School, Simonsbath.
Members of the public are invited to attend but they must contact the Clerk to give their details for the Track and Trace before the day of the meeting. There will be a period of public participation and members of the press and public are invited to address the Council 15 minutes prior to the commencement of the meeting at approximately 7.30pm, providing the notice period has been complied with. Please see Public Participation Notice on the website. If there are no items from the public, the official meeting will commence at 7.30 pm.
Due to the current situation please note the following information and required actions:
Ø To ensure all safety measures have been identified, the Exmoor Parish Council has completed a risk assessment. Due to poor local internet availability the Parish Council are unable to conduct meetings via videotelephony.
Ø The meeting will take place in accordance with Government Covid Guidelines and social distancing measures will be in place. This is not a social event, it is an official working meeting and is exempted from six-person gatherings limit.
Ø To ensure that compliance with the Government Guidelines on Parish Council meetings during COVID 19 is adhered to, the parish council would be grateful if you would please email/phone the clerk if you wish to attend the meeting. Only 1 person from a household can attend. Please notify the Clerk 24hrs before the meeting.
Ø Please remember to bring and wear a face mask.
Ø Please ensure you use the hand sanitizer located at the hall entrance on entering and leaving the hall.
Ø The names and telephone numbers of everyone who attends will need to be taken before the meeting to comply with track and trace stipulations. Please see point 28/30 on the Agenda about speaking at the Parish Council meeting.
Ø If nearer the time the guidelines change and it is no longer possible to meet in person the meeting will be cancelled and any urgent business will be conducted using the parish council Business Continuity Motion.
Charlotte Hornsby - Parish Clerk - Hunt House, Honeymead, Simonsbath, Somerset, TA24 7JX Email: [email protected] 01643 821535 Website: www.parish-council.com/exmoor/
Agenda Cont. (Thursday 24th September 2020)
Business to be transacted:
28/20 Questions from the public. Previously emailed to the clerk for an official record to be kept. Any member of the public may make a virtual presentation to the meeting (no more than three minutes),
by submitting a written summary to the Clerk no later than 24 hours prior to the meeting by email.
Alternatively, the Clerk will read the statement out in full if the member of the public does not want to attend in person.
29/20 Apologies of Absence
30/20 Declarations of notifiable interests Can be raised at specific points of the meeting.
31/20 Approval of the Minutes of the last meeting held on 30/07/2020
32/20 Matters arising from the minutes of 30/07/2020
33/20 Simonsbath Car Park update from ENPA – Rob Wilson-North
34/20 District and County council reports.
35/20 Community Issues raised due to CV19
36/20 Planning None at time of publishing of Agenda 37/20 Finance to include: (i) Bank reconciliation; (ii) Invoices: Clerk Pay and exp July/Aug/Sep for pay on 5th Oct; SALC training; SW&T DC £100 for election 2019 admin fees (iii) Website upgrade 38/20 Highways (i) parking on the bend (ii) Hotel hedge maintenance (iii) B3223 drainage (iv) Signage for carpark and toilets from Devon routes (v) warning of riders sign needed on all routes – raised during July meeting - update from FN 39/20 Parish Maintenance (i) Spray purchase 40/20 Correspondence 41/20 Report from Simonsbath & Exmoor Heritage Trust 42/20 Chairman’s Notices 43/20 Items for next Agenda 44/20 Date and time of next meeting: TBC for November 2020