WITHYPOOL AND HAWKRIDGE PARISH COUNCIL

AGENDA for an EXTRAORDINARY MEETING

Councillor(s):  A Howard (Chair), K Branfield, A Collins, J Down, T Lloyd, P. Soltau, W Lock,

I hereby give notice that the Meeting of the Parish Council of the abovenamed parish will be held via a Zoom online meeting Tuesday 2^nd June 2020 at 7.30pm

All members of the Council are hereby summoned to attend the Meeting of the Parish Council for the purpose of considering and resolving upon the business at the meeting as set out hereafter.

Members of the public are invited to attend the online meeting but will need to contact the clerk via email for a login to enable access to the meeting. There will be a period of public participation and members of the press and public are invited to address the Council 15 minutes prior to the commencement of the meeting at approximately 7.30pm, providing the notice period has been complied with. Please see Public Participation Notice on the website. If there are no items from the public, the official meeting will commence at 7.30 pm.

The chair will mute all mics once the meeting begins and if someone wishes to speak, they must raise their hand for the chair to see.

Yours sincerely

Charlotte Hornsby

Charlotte Hornsby - Parish Clerk

Hunt House, Honeymead, Simonsbath, Somerset, TA24 7JX

Email: [email protected]

Website: www.parish-council.com/WithypoolandHawkridgeParishCouncil

01/20                 Questions from the public. Previously emailed to the clerk for an official record to be kept. Any member of the public may make a presentation to the meeting (no more than three minutes),

by submitting a written summary to the Clerk no later than 24 hours prior to the meeting by email.

Alternatively, the Clerk will read the statement out in full.

02/20                 Apologies of Absence

03/20                 Declarations of notifiable interests Can be raised at specific points of the meeting.

04/20                 Approval of the Minutes of the last meeting held on 10/03/2020

05/20                 Matters arising from the minutes of 10/03/2020

06/20                 Planning 6/42/20/106 Land adjacent to New Bridge - Application under Regulation 3 of the Town & Country Planning General Regulations 1992 for the proposed reinstating of access to common land via new gate in existing post and rail fence                                                                                                                     

07/20                 Finance (i) Report from Internal Auditor (ii) Approval of gift vouchers for the Internal Auditor (iii) Presentation of 2019/2020 accounts (previously circulated) (iv) Adoption of Accounts and Bank Reconciliation to be signed by Chair and RFO.                                                                                                                    

08/20                 Section 1 of Audit: Annual governance statement 2019/20 to be signed by Chair & RFO

09/20                 Section 2 of Audit: Accounting statements 2019/20 – to be signed by Chair (previously signed by RFO)                                                                                                                                                  

10/20 Audit Certificate of Exemption to be signed by Chair (previously signed by RFO)        RFO to set commencement date for the Exercise of Public Rights.                                                                                                                                                                            

11/20                 District and County council reports.                                                                                                                                                        

12/20                 Parish Maintenance – including (i) Village Bench

13/20                 Parish Gardens – Roadside hedge cutting of parish garden Plot D part of OS5151                                      

14/20                 Date and time of next meeting: TBC for July 2020